Data Privacy and Security
The New York State Education Department is committed to promoting sound information practices and policies that will strengthen data privacy and security at state educational agencies, empower parents with information, and advance efficient and effective school operations. These regulations provide guidance regarding protecting Personally Identifiable Information (PII) of students and staff. These regulations for safeguarding data are strictly complied with by East Ramapo Central Schools. District policies are Policy 4526 and 4526-R, Acceptable Usage, 8635 Information and Data Privacy, and 8630 and 8630-R Computer Resources and Data Management (posted below).
Security assurance documentation for specific educational software is posted through a public portal Data Privacy and Security Inventory tool (DPSS). This portal provides easy access to critical security information integral to the educational environment. Please visit this portal to view security documentation. Parents can request information about third-party contractors by accessing the information posted through the DPSS portal or contacting the District’s Data Protection Officer at email@example.com.
Parents have the right to have complaints about possible breaches and unauthorized disclosures of student data addressed. Complaints should be directed to the District’s Data Protection Officer who can be reached at firstname.lastname@example.org. Complaints can also be directed to the New York State Education Department online at http://www.nysed.gov/data-privacy-security or by mail to the Chief Privacy Officer, New York State Education Department, 89 Washington Avenue, Albany, NY 12234 or by email to email@example.com or via phone at 5178-474-0937. District Policy 8635-E Parents Bill of Rights and Supplemental Information is posted below.
To report a potential data security breach > Write Us
8635-E_Parents_Bill_of_Rights_and_Supplemental_Documents (see also below)
8635_Information and Data_Privacy
4526 Acceptable Usage
4526-R Acceptable Usage Regulations
8630 Computer Resources and Data Management
8630-R Computer Resources and Data Management
NYSED Fact Sheet for Parents
NYSED Parent's Bill of Rights
NYSED Frequently Asked Questions
NYSED Inventory of Data Elements Collected
New York State School Boards 2019 Presentation, Protecting Records
Senate Education Law 2 D Regulations
FERPA OPT-OUT FORMS
The 2021 FERPA Opt-Out form is in two pages, first a letter and then the form. Three languages are available:
The 2021 FERPA Letter is in seven pages, in three languages. The letter provides more details.
8635-E Parents Bill of Rights and Supplemental Documents